If you’ve been named the executor of an estate in Canada, one of your responsibilities may be depositing cheques made out to “The Estate of [Deceased Name].” These can’t go into a personal account. You’ll need to follow specific steps to deposit them legally and properly.
What You’ll Need Before Visiting the Bank
To deposit an estate cheque, the bank will ask for documents that prove your authority and the fact of death. This often includes:
- A certified copy of the death certificate
- The will naming you as executor, or a probated version
- Government-issued photo ID
- The estate cheque itself
If there’s no will, you’ll need Letters of Administration issued by the court.
Opening an Estate Bank Account
Canadian banks require that all estate funds go into a special account. You’ll need to visit a branch and request to open an estate account. It will be titled “Estate of [Deceased Name]” and must be separate from any personal or joint accounts.
Estate accounts are used to collect income (such as refunds or benefits), pay bills (like taxes or funeral costs), and eventually distribute funds to beneficiaries.
Most major banks—such as RBC, TD, BMO, Scotiabank, and CIBC—offer these services. You may be referred to their estate specialist or financial advisor.
Depositing the Estate Cheque
Once the estate account is open, you can deposit the cheque. Bring the cheque and all supporting documents to the branch. The bank teller will process the deposit and may require you to sign off as the estate’s legal representative. Keep a copy of the transaction record for your estate bookkeeping.
Mobile deposit typically won’t be accepted for estate cheques, even if the bank offers that service for regular cheques.
Problems You Might Encounter
Sometimes, cheques are written incorrectly—such as made out to the deceased instead of the estate. In that case, ask the issuer to reissue the cheque using the correct payee name.
If probate is required, this may delay opening the account. In provinces like Alberta or Ontario, small estates may qualify for simplified probate or exemption.
If you are a joint executor, most banks will require all named executors to be present or to sign off in writing. Make sure to coordinate early.
No Will? What Happens Then?
When there’s no will, you must apply to the provincial court for Letters of Administration before you can open an estate account or handle any cheques. This process confirms your legal authority to manage the estate.